Wild Trent Challenge

General

All participants and spectators must abide by these rules and any instructions or regulations displayed or given on the day of the event by officials. 1. Entry fees are non-refundable.

2. Entries cannot be accepted on the day to help ensure that the event is safe. We have an allocated capacity that the team must adhere to and the contact details for all participants must be held in advance in the case of an emergency.

3. All participants must write the name and number of a person to contact in case of an emergency (this cannot be someone that is taking part in the event with the participant) and details of anything that should be considered in the event of a medical emergency (such as medication being taken) on the reverse of their official race number, which must be worn on the front of shirts during the event. In the case of an emergency the event officials may use the emergency contact details participants provided to us at sign up and/or the emergency contact details on the reverse of their official race number.

4. Pregnant women, those with asthma, epilepsy, diabetes, a heart condition or any other medical condition which may affect their ability to participate in this event should consult their General Practitioner prior to signing up for the challenge.

5. Participants who are deemed to be under the influence of alcohol or illegal drugs on the day of the event will be refused permission to take part.

6. All participants enter Wild Trent Challenge entirely at their own risk. Event organisers and their partners shall not be liable for any injury, death, damage or loss howsoever suffered by participants as a result of their participation other than in respect of any injury, death, damage or loss arising as a result of the event organisers and / or their partners negligence.

7. Event organisers and their partners take all reasonable steps to minimise the risk of injury to participants during this event. There is a stringent risk assessment process in place that aims to minimise or eliminate the risk to everyone taking part. However, by taking part in Wild Trent Challenge, all participants acknowledge that there may be conditions or circumstances beyond the event organisers and their partners control that can lead to unforeseen risks. If you have any concerns or queries please contact the Derbyshire Wildlife Trust before agreeing to take part in the event.

Entry rules for Wild Trent Challenge

1. All other participants must be aged 18 or above on event day.

2. We ask that every participant raises a minimum of £100 in sponsorship for Derbyshire Wildlife Trust. Any money raised in connection with the Wild Trent Challenge is held on trust for Derbyshire Wildlife Trust and must be passed to Derbyshire Wildlife Trust. We ask that all participants do this as soon as possible after the event. We ask that all sponsorship money be passed to Derbyshire Wildlife Trust within one month following the event. All sponsorship money raised will go towards the running of Derbyshire Wildlife Trust operations. You can: • Pay via your Wild Trent Challenge JustGiving page. • Pay over the phone by credit or debit card by calling 01773 881188 • Send a cheque payable to Derbyshire Wildlife Trust to Derbyshire Wildlife Trust, Sandy Hill, Middleton, Matlock, DE4 4LR • Send an online transfer – please contact Derbyshire Wildlife Trust for details.

3. All participants have a legal responsibility to ensure that all sponsorship money/donations received for the Wild Trent Challenge are paid to Derbyshire Wildlife Trust. Please ensure that all sponsorship forms are completed in full and returned to us to enable us to claim Gift Aid where possible.

4. All participants must abide by any rules, instructions and regulations displayed or given on the day of the event by police, event staff and officials.

5. For safety reasons, participants arriving late must abide by the instructions and decisions of the event management team.

6. We reserve the right to reduce or alter the event course to accommodate any unexpected complications on the day that may have an impact on event staff, participants, volunteers, spectators or other members of the public.

7. Participants’ supporters and family members spectate at the Wild Trent Challenge entirely at their own risk. Event organisers and their partners shall not be liable for any injury, death, damage or loss howsoever suffered by spectators.

8. First aid facilities will be provided at the event. This will include water safety and rescue teams along the course.

Participants consent to their details (which will be obtained by medical providers if participants are treated by them at an event) being passed to event organisers. Event organisers shall only use these details for administration and health and safety purposes and to fulfil its legal obligations, including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. All medical details will be securely held by Derbyshire Wildlife Trust. The information will be handled in accordance with the terms of the General Data Protection Regulations.

9. The event management team reserves the right to remove any person from the course or event should they break the rules or be considered a danger to other participants, volunteers, staff or spectators.