Upstate Race Series Invoice
- Date Wed 31st December 2025
- Time 9:00AM EST
- Location Greenville, South Carolina
- Price $100.00
- Races 1 race
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Event summary
Get ready for an exciting day of racing at the Upstate Race Series in Greenville on Wednesday, December 31, 2025! Whether you're a seasoned runner or a first-time participant, this event offers a fantastic opportunity to challenge yourself with race distances ranging from 5K to ultra-marathons. Enjoy the vibrant atmosphere as you run alongside fellow enthusiasts, all while benefiting from top-notch race timing, registration services, and event support.
The Upstate Race Series is dedicated to making your race experience smooth and enjoyable, with professional chip timing, comprehensive registration assistance, and personalized consulting to ensure everything runs seamlessly. With over 50 years of combined experience, the team is committed to fostering a community spirit and helping runners of all levels achieve their goals. Don’t miss out on this chance to be part of a memorable day in Greenville—mark your calendar for December 31, 2025, and join us for an unforgettable racing experience!
The Upstate Race Series is dedicated to making your race experience smooth and enjoyable, with professional chip timing, comprehensive registration assistance, and personalized consulting to ensure everything runs seamlessly. With over 50 years of combined experience, the team is committed to fostering a community spirit and helping runners of all levels achieve their goals. Don’t miss out on this chance to be part of a memorable day in Greenville—mark your calendar for December 31, 2025, and join us for an unforgettable racing experience!
Organiser's Description
RACE TIMING, REGISTRATION, & EVENT SUPPORT SERVICES
Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.
CORE SERVICES
We support race directors, schools, nonprofits, and community groups
* Chip Timing & Results Road, Trail, XC, Ultra
* Registration Management RunSignUp setup & support
* Event Consulting Logistics, permits, course design
* Marketing & Promotion Social, email, and club outreach
* Race Essentials Custom bibs, awards, shirts, signage
-------------------------
REGISTRATION SUPPORT POWERED BY RUNSIGNUP
As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:
Event page setup & pricing
* Bib assignment, wave starts, and add-ons
* Participant transfers, refunds, and deferrals
* Custom emails, payout reports, and fundraising tools
* Store integration for merchandise sales
* Live check-in & results through RaceDay apps
STOPWATCH RACE TIMING PACKAGES
_All packages include:_
* Chip Timing
* Bibs + Safety Pins
* Finish Line Arch + Chute Setup
* Race Clock
* Instant Results (Live and Online)
ROAD & TRAIL RACES (5K ULTRA)
* $450 Base Setup + $2.25 per participant
* ($.50 Discount Per Runner Fee on races larger than 300+)
* Includes 3 hours of onsite timing
* Additional timing: $60/hour
MIDDLE & HIGH SCHOOL CROSS COUNTRY MEETS
* $450 Base Setup + $1.00 per athlete
* ($.50 Discount Per Runner Fee on races larger than 300+)
* Includes 3 hours of onsite timing
* Additional timing: $60/hour
ADD-ON SERVICES
Optional upgrades to enhance your race experience: _CONTACT FOR QUOTE_
* Website/Registration Design
* Music / DJ / Announcer Services
* Equipment Rental - Barricades, Traffic Cones, Crowd Control
* Awards & Age Group Medals (Hickory Handcrafted)
* Custom Bibs (via Emedia)
* Event Insurance (via IMG)
* Porta-John Rentals (via Royal Flush)
* Vendor Coordination (Food, Retail, Wellness)
* Logo Design, Stickers, Branding, and more
MARKETING & PROMOTION
As part of our partnership, your race gets exposure to 10,000+ local runners:
* Club newsletter (1,500+ members)
* Facebook & Instagram features
* Event listing on UpstateRaceSeries.com (30K monthly views)
* Inclusion in Upstate Running Club race calendar
* Optional discount program to boost participation
WHY WORK WITH US?
* 50+ years of combined race directing and timing experience
* Reliable, professional, and community-focused
* Personalized support from planning through race day
* Trusted by over 100 events annually across SC, NC, GA
LETS GET STARTED
📧 Email: [email protected]
Call or Text: 864-867-2569
Website: www.UpstateRaceSeries.com [http://www.upstateraceseries.com]
Were here to help make your event successful, memorable, and easy to manageso you can focus on your cause, your course, and your community.
APPENDIX A: RACE DIRECTOR RESOURCE GUIDE TOP 25 CHECKLIST
Use this guide to plan a smooth, successful event. Services marked with an asterisk () are areas where Upstate Race Series can provide direct support.
PLANNING & PERMITS
* Define Race Format & Goals Distance, audience, theme, charity focus
* Secure Venue & Date Check with local parks, cities, and venues for availability
* Obtain Permits & Insurance Apply early for road closures, police, or land use
* Design the Course Measure distance, identify hazards, and plan aid stations
* Develop a Budget Account for permits, insurance, shirts, awards, timing, etc.
REGISTRATION & SETUP
* Set Up Online Registration Custom page on RunSignUp, pricing tiers, caps
* Add-on Store Items Shirts, merch, post-race meals, or donation options
* Enable Participant Tools Bib assignment, transfers, deferrals, and refund policies
* Configure Email Tools Customize confirmation messages and reminders
* Monitor Signups & Engagement Adjust marketing strategy as needed
MARKETING & PROMOTION
* Create a Promo Plan Social media, flyers, digital ads, referral incentives
* List Event on Local Calendars Running stores, news outlets, community boards
* Send Email Campaigns Announcements, discount codes, reminders
* Engage with Running Clubs Offer club discounts (URC, etc.) for added exposure
* Promote via Upstate Race Series Social posts, newsletters, website listing
TIMING & RACE DAY LOGISTICS
* Secure Timing Services RFID chip timing, race clock, finish chute setup
* Order Race Bibs & Safety Pins With or without custom branding
* Coordinate Packet Pickup RaceDay CheckIn App and staffing plan
* Plan Start/Finish Line Setup Arch, signage, cones, banners
* Print Signage & Maps Course arrows, water station signs, mile markers
SWAG, AWARDS, & AMENITIES
* Order Shirts Work with a trusted vendor, set sizes by registration deadlines
* Plan Awards & Medals Overall and age group, custom or stock options
* Coordinate Porta-Johns Reserve based on number of participants
* Plan for Water & Aid Stations Tables, coolers, volunteers, trash bags
* Recruit Volunteers & Staff Assign roles for setup, aid stations, finish line
BONUS NOTES:
* Create a master timeline 812 weeks out
* Build templates for repeat events
* Add race photos and video for future marketing
* Post-race survey or recap email for feedback
Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.
CORE SERVICES
We support race directors, schools, nonprofits, and community groups
* Chip Timing & Results Road, Trail, XC, Ultra
* Registration Management RunSignUp setup & support
* Event Consulting Logistics, permits, course design
* Marketing & Promotion Social, email, and club outreach
* Race Essentials Custom bibs, awards, shirts, signage
-------------------------
REGISTRATION SUPPORT POWERED BY RUNSIGNUP
As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:
Event page setup & pricing
* Bib assignment, wave starts, and add-ons
* Participant transfers, refunds, and deferrals
* Custom emails, payout reports, and fundraising tools
* Store integration for merchandise sales
* Live check-in & results through RaceDay apps
STOPWATCH RACE TIMING PACKAGES
_All packages include:_
* Chip Timing
* Bibs + Safety Pins
* Finish Line Arch + Chute Setup
* Race Clock
* Instant Results (Live and Online)
ROAD & TRAIL RACES (5K ULTRA)
* $450 Base Setup + $2.25 per participant
* ($.50 Discount Per Runner Fee on races larger than 300+)
* Includes 3 hours of onsite timing
* Additional timing: $60/hour
MIDDLE & HIGH SCHOOL CROSS COUNTRY MEETS
* $450 Base Setup + $1.00 per athlete
* ($.50 Discount Per Runner Fee on races larger than 300+)
* Includes 3 hours of onsite timing
* Additional timing: $60/hour
ADD-ON SERVICES
Optional upgrades to enhance your race experience: _CONTACT FOR QUOTE_
* Website/Registration Design
* Music / DJ / Announcer Services
* Equipment Rental - Barricades, Traffic Cones, Crowd Control
* Awards & Age Group Medals (Hickory Handcrafted)
* Custom Bibs (via Emedia)
* Event Insurance (via IMG)
* Porta-John Rentals (via Royal Flush)
* Vendor Coordination (Food, Retail, Wellness)
* Logo Design, Stickers, Branding, and more
MARKETING & PROMOTION
As part of our partnership, your race gets exposure to 10,000+ local runners:
* Club newsletter (1,500+ members)
* Facebook & Instagram features
* Event listing on UpstateRaceSeries.com (30K monthly views)
* Inclusion in Upstate Running Club race calendar
* Optional discount program to boost participation
WHY WORK WITH US?
* 50+ years of combined race directing and timing experience
* Reliable, professional, and community-focused
* Personalized support from planning through race day
* Trusted by over 100 events annually across SC, NC, GA
LETS GET STARTED
📧 Email: [email protected]
Call or Text: 864-867-2569
Website: www.UpstateRaceSeries.com [http://www.upstateraceseries.com]
Were here to help make your event successful, memorable, and easy to manageso you can focus on your cause, your course, and your community.
APPENDIX A: RACE DIRECTOR RESOURCE GUIDE TOP 25 CHECKLIST
Use this guide to plan a smooth, successful event. Services marked with an asterisk () are areas where Upstate Race Series can provide direct support.
PLANNING & PERMITS
* Define Race Format & Goals Distance, audience, theme, charity focus
* Secure Venue & Date Check with local parks, cities, and venues for availability
* Obtain Permits & Insurance Apply early for road closures, police, or land use
* Design the Course Measure distance, identify hazards, and plan aid stations
* Develop a Budget Account for permits, insurance, shirts, awards, timing, etc.
REGISTRATION & SETUP
* Set Up Online Registration Custom page on RunSignUp, pricing tiers, caps
* Add-on Store Items Shirts, merch, post-race meals, or donation options
* Enable Participant Tools Bib assignment, transfers, deferrals, and refund policies
* Configure Email Tools Customize confirmation messages and reminders
* Monitor Signups & Engagement Adjust marketing strategy as needed
MARKETING & PROMOTION
* Create a Promo Plan Social media, flyers, digital ads, referral incentives
* List Event on Local Calendars Running stores, news outlets, community boards
* Send Email Campaigns Announcements, discount codes, reminders
* Engage with Running Clubs Offer club discounts (URC, etc.) for added exposure
* Promote via Upstate Race Series Social posts, newsletters, website listing
TIMING & RACE DAY LOGISTICS
* Secure Timing Services RFID chip timing, race clock, finish chute setup
* Order Race Bibs & Safety Pins With or without custom branding
* Coordinate Packet Pickup RaceDay CheckIn App and staffing plan
* Plan Start/Finish Line Setup Arch, signage, cones, banners
* Print Signage & Maps Course arrows, water station signs, mile markers
SWAG, AWARDS, & AMENITIES
* Order Shirts Work with a trusted vendor, set sizes by registration deadlines
* Plan Awards & Medals Overall and age group, custom or stock options
* Coordinate Porta-Johns Reserve based on number of participants
* Plan for Water & Aid Stations Tables, coolers, volunteers, trash bags
* Recruit Volunteers & Staff Assign roles for setup, aid stations, finish line
BONUS NOTES:
* Create a master timeline 812 weeks out
* Build templates for repeat events
* Add race photos and video for future marketing
* Post-race survey or recap email for feedback
Races
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Holiday Hustle Vendor Fee
Wed 31st December 2025 (9:00AM EST)
$100.00
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Location
100 Main Street, Greenville, 29607, SC, United States
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Upstate Race Series Invoice
