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The Race Organiser Waiver

Conditions of Entry

Terms & Conditions

Definitions

“Conditions” means these terms and conditions of entry for the Event.

“Entry Form” means the website pages and/or documents completed in order to

participate in the Event.

“Event” means the event named on the Entry Form.

“Event Organiser” means The Race Organiser Limited, a company registered in England

& Wales with company registration number 08496051; or

F3 Events Limited, a company registered in England & Wales with

company registration number 05973055; or

AAT Events Limited, a company registered in England & Wales with

company registration number 12762684.

“Fee” means the price of entry into the Event as set out in the Event

description and/or on the Entry Form subject to any discounts, offers,

bonus or other promotions exercised by the Participant.

“Participant” means the person named on the Entry Form who will be participating

in the Event.


1. Acceptance of Conditions

These Conditions shall apply in place of and prevail over any terms or conditions (whether

or not in conflict or inconsistent with these Conditions) contained or referred to in any

documentation submitted by the Participant or in correspondence or elsewhere or implied

by trade custom, practice or course of dealing. A variation of these Conditions is only valid if

the Event Organiser gives notice to the Participant in writing in any official Event material or

correspondence prior to the Event. The Participant shall be deemed to have accepted these

Conditions upon completion of the Entry Form.


2. Participation

2.1 It is acknowledged that participation in the Event will be physically demanding and

the Participant is aware of the nature of the Event and associated medical and

physical risks involved.

2.2 The Participant agrees that they are physically capable of competing in the Event and

agrees to be solely responsible for their actions and the Event Organiser, its officers,

employees, agents, affiliates, associated companies or landowners, sponsors or

medical advisers are not responsible for any injury or illness that the Participant may

suffer as a result of their participation in the Event. The Participant accepts that

should any medical or physical condition arise prior to the Event, which is likely to

affect their ability to compete, the Participant will withdraw in accordance with

these Conditions. The Participant must disclose any pre-existing medical conditions,

disabilities, medication or allergies that may be relevant in the administration of any

medical assistance on the Entry Form and agrees that any medical or emergency

contact information provided to the Event Organiser will be shared with the Event

medical provider to best ensure their safety in the case of a medical emergency.

2.3 The Participant agrees to abide by all applicable rules and regulations including the

UK Athletics (“UKA”) Rules of Competition, British Triathlon Federation ("BTF")

Competition Rules, International Triathlon Union ("ITU") Competition Rules and the

British Cycling Federation (“BCF”) Rules and Regulations. The Participant shall not be

entitled to a refund of the Fee if they are disqualified from the Event as a result of an

infringement of these Conditions or any such rules and regulations. The Event

Organiser is also entitled to impose Event rules upon the Participant from time to

time which will form part of these Conditions. The referenced rules and regulations

may be obtained from www.uka.org.uk, www.britishtriathlon.org, www.triathlon.org

and www.britishcycling.org.uk.

2.4 The Event Organiser may introduce cut-off times as they see fit as part of the Event

rules, being limits on the time taken to complete sections of the Event (as initiated

by the Event Organiser at its discretion) to ensure the safe and proper running of the

Event. Subsequently, competitors may be instructed to withdraw from the race in

accordance with imposed cut off times. The Event Organiser shall not be liable for

any inconvenience, expenses, costs, losses or damages suffered by the Participant as

a result of such withdrawal.

2.5 The Event Organiser reserves the right at any time to remove the Participant from

the Event or prevent the Participant participating in the Event if, in the Event

Organiser’s sole discretion, it considers such action necessary for safety reasons or

the proper enjoyment of the Event by other participants or for any other reasonable

reason. No refund of the Fee shall be made if the Participant has acted negligently,

maliciously, with wilful misconduct or otherwise without due care and attention for

the Event or other participants, so as to cause their removal.

2.6 At registration, the Participant must be prepared to produce appropriate

photographic personal identification acceptable to the Event Organiser (such as

driving license or passport), and UKA/BTF/BCF members must be prepared to

produce their respective membership card.

2.7 While the Event Organiser takes every care with the staging of the Event and the

safety and security of items left at any staffed bag-drop (or other named provision

for the safeguarding of the Participant’s personal belongings), the Event Organiser,

its officers, employees, agents, affiliates, associated companies or landowners,

sponsors or medical advisers are not responsible for any loss or damage to any

personal items as a result of the use of this service by the Participant.

2.8 The maximum distances for:

2.8.1 a UKA licensed road race competition are set out below and further clarified

in the UKA Rules for Competition. Ages are determined on the day of competition.

Age Maximum Distance

Over 11 - Under 13 5,000 metres

Over 13 - Under 15 6,000 metres

Aged 15 years 10,000 metres

Aged 16 years 15,000 metres

Aged 17 years 25,000 metres

Over 18 - Under 20 Marathon

Seniors/Masters Unlimited

2.8.2 a BTF licensed multisport competition are set out below and further clarified

in the British Triathlon Competition Rules. Ages are determined with respect to the

age of the competitor on the 31 st of December of the year of the competition.

Age Maximum Distance

Aged 15 years* (Super)/Sprint (Triathlon/Duathlon/Aquathlon/Aquabike)

Aged 17 years* Standard (Triathlon/Duathlon/Aquathlon/Aquabike)

Aged 18 years Middle (Triathlon), Long (Aquathlon/Aquabike)

Aged 19 years Long (Triathlon/Duathlon)

*Parental consent must be provided for competitors aged 15 to 17 where the Event

includes a bike segment that takes place on open roads.

2.8.3 a swim-only competition are set out below. Ages are determined with

respect to the age of the competitor on the 31 st of December of the year of the

competition.

Age Maximum Distance

Aged 15 years 750m

Aged 17 years 1500m

Aged 18 years 3000m

2.9 On submission of the Entry Form, the Parent or Guardian of the Participant who is a

minor confirms that:

2.9.1 the Participant meets the age requirements as specified in these Conditions.

2.9.2 the Participant is in good health and is capable of taking part in the Event.

2.9.3 they consent, in the event of an emergency, that any necessary treatment

can be administered to the Participant which may include the use of

anaesthetics.

2.9.4 they accept that whilst the Event Organiser, its employees, Event officials,

authorised agents, sub-contractors and volunteers will take reasonable

precautions to ensure accidents do not happen, they cannot necessarily be

held responsible for any loss, damage or injury suffered by the Participant.

2.9.5 they accept that no refund of the Fee shall be made if the Participant is

withdrawn from the Event or prohibited from participating as a result of an

infringement of any of the conditions set out in this clause 2.9.

2.10 Team entries must provide confirmation of full details of all team members through

the accepted online process or in writing a minimum of 2 weeks prior to the Event.

2.11 All decisions and rulings by the Event Organiser, its employees and its agents are

considered final. Accordingly, the Participant will comply with all Event rules and all

instructions and guidelines given by stewards, marshals and safety personnel. The

Participant acknowledges and agrees that the Event Organiser will organise and run

the Event and will have sole authority and be the final arbiter on all decisions relating

to the safety, running and organisation of the Event, the rules of the Event, the

timings/finish times and the placings.

2.12 These Conditions are personal to the Participant and it may not assign any of its

rights or obligations under this Agreement without the prior written consent of the

Event Organiser. The Participant represents and warrants that the Entry is purchased

for personal use only, that it cannot be donated free of charge or otherwise given

away for free, and that it is not purchased as part of any form of business or

commercial activity (save as expressly authorised by the Event Organiser), and in

particular, that the Entry may not be resold or offered for resale by anyone whether

at a premium or otherwise and may not be used for advertising, promotional use, as

a prize (including in competitions and sweepstakes), travel packages, or for any other

trade purposes. Unauthorised donation, giveaway, resale or attempted resale is

grounds for seizure or cancellation without refund or other compensation.

2.13 The Participant acknowledges and accepts that circumstances concerning the Event

may change from time to time for reasons out of the Event Organiser’s reasonable

control or otherwise, without the Event Organiser incurring any liability and without

any rights to withdrawal being accrued by the Participant other than set out in clause

4 below. By way of illustration, changes to car parking arrangements, competition

rules and accommodation will not allow the Participant to withdraw, nor will the

Event Organiser be deemed liable except as otherwise set out herein.

2.14 The Participant consents to receiving communication from the Event Organiser

specifically related to the Event.

2.15 The Participant must ensure the Event Organiser is notified either in writing or by

completion of the necessary website pages of any changes in personal details

including but not limited to their name, email, address or contact number. The Event

Organiser cannot be held responsible for any communication correctly addressed

and sent either physically or electronically (such as by way of illustration any

electronic mail that is filtered as spam or rejected for any reason by the Participant’s

service provider) that is not received by the intended recipient and may request a

reasonable fee where appropriate to cover any replacement, administrative or other

costs associated with the failure of the Participant to maintain an accurate record of

their personal information with the Event Organiser.

2.16 Noise-cancelling earphones/headphones are prohibited for use in the Event. Other

earphones are only permitted if the Event is a closed road race, where the

Participant should ensure that instructions from marshals or other Event officials can

be clearly understood. Earphones/headphones are prohibited in all circumstances if

the Event is multisport or swim-only. The Participant shall not be entitled to a refund

of the Fee if they are disqualified from the Event as a result of an infringement of this

clause 2.16.

2.17 The Participant is responsible for ensuring they wear suitable clothing and any other

safety equipment (such as by way of illustration a bicycle helmet or wetsuit) and that

any other items required for participation in the Event have been properly

maintained and are of sufficient quality to participate. Whilst running or cycling, the

Participant may encounter livestock, steep drops, uphill sections, roots, mud, rocks,

fellow participants, dogs, horses, quad bikes or other obstacles and should take

extreme care when doing so. The Participant must adhere to the course markers and

to any warning signs on the route at all times. Save to the extent caused by

negligence on the part of the Event Organiser, the Participant will be entirely

responsible for any injury sustained (whether to themselves or others) as a result of

any reckless cycling, running or swimming, failure to take proper care or pay proper

attention or failure to adhere to warning signs or instructions.


3. Bookings and Payments

3.1 In consideration for being granted the right to participate, the Participant must pay

the Fee by no later than the closing date set out on the Entry Form.

3.2 The Participant shall either:

3.2.1 complete the Entry Form online and submit it together with payment of the

Fee online in accordance with the Event Organiser’s website; or

3.2.2 complete the Entry Form by hand and send it by post with the accompanying

agreed suitable form of payment.

3.3 The Participant shall not be eligible or entitled to participate in the Event until full

payment of the Fee has been received by the Event Organiser. No payment shall be

deemed to have been received until the Event Organiser has received cleared funds.


4. Withdrawal, Cancellations or Alterations

4.1 Subject to 14 days or more remaining before the Event, the Event Organiser

operates a 7-day cooling off period. Accordingly, the Participant is entitled to cancel

their application to participate provided the Event Organiser receives written notice

of cancellation within 7 days of payment of the Fee (payment being deemed made

for the purposes of this clause 4.1 by completing payment online, or on receipt of

the Entry Form sent by post in accordance with clause 3.2 above) and more than 14

days before the Event to receive a full refund of the Fee.

4.2 The Event Organiser reserves the right to cancel, delay or postpone the Event due to

circumstances beyond its reasonable control (such as by way of illustration an act of

God, adverse weather, water or ground conditions, emergency service instructions

or an outbreak/epidemic of any communicable disease).

4.2.1 In the event of such postponement of the Event, and the Participant is unable

to attend on the revised date, they must inform the Event Organiser in writing of

their intention to withdraw from the Event. For the purpose of determining any

entitlement to a refund, deferral or transfer to an alternate event, the Participant

will be considered to have submitted notification a number of days prior to the Event

equal to the date the rescheduled Event was communicated relative to the original

Event date, or on any subsequent date of notification relative to the rescheduled

date, whichever is shorter. Notwithstanding the determination of entitlement set

out in this clause 4.2.1, the Event Organiser reserves the right to offer a virtual

alternative; a transfer to an alternate, comparable event; or credit up to the original

Fee in lieu of a refund. The Event Organiser shall not be liable for any inconvenience,

expenses, costs, losses or damages suffered by the Participant as a result of such

postponement.

4.2.2 In the event of such cancellation of the Event where a postponement is not

possible, the Event Organiser reserves the right to offer a virtual alternative; a

transfer to an alternate, comparable event; or credit up to the original Fee in lieu of

a refund. The Event Organiser shall not be liable for any inconvenience, expenses,

costs, losses or damages suffered by the Participant as a result of such cancellation.

4.2.3 Where the Event has to be cancelled, delayed or postponed due to

circumstances that were within the Event Oganiser’s reasonable control or where

the Participant has any other claim against the Event Organiser in respect of the

Event, its entire liability (save in respect of personal injury or death) in respect of any

inconvenience, expenses, costs, losses or damages suffered by the Participant as a

result will be limited to the Event Fee.

4.2.4 The Event Organiser reserves the right to amend the Event format due to

circumstances beyond its reasonable control (such as by way of illustration from a

triathlon to a duathlon or other suitable race format). If the Event is changed to

another format the Participant will not be entitled to any refund and there shall be

no further liability whatsoever arising from such change of format.

4.2.5 The Participant accepts that the Event Organiser is unable to prevent or

minimise any risk associated with open water swimming (such as by way of

illustration illness or injury caused by other parties or wildlife, contamination, an

uneven or hazardous bed, consuming water or participating with open wounds). The

Event Organiser reserves the right to cancel the Event at short notice if the water

conditions are such as to be unsuitable to accommodate a swim event, or to

substitute the swim element for another discipline. In the event of such substitution

the Participant will not be entitled to any refund and there shall be no further

liability whatsoever arising from such change of format.

4.2.6 The Event Organiser reserves the right to amend the time of the Event due to

circumstances beyond its reasonable control or to facilitate the implementation of a

waved or staggered start. In the event of such change, which shall be communicated

as soon as reasonably practical, the Participant will not be entitled to any refund and

there shall be no further liability whatsoever arising from such change.

4.3 The Participant acknowledges that places are limited, and payment of the Fee and

reservation of the place has an effect on logistics and subscription for the Event.

Accordingly, subject to clauses 4.1 and 4.2 above, the Participant may only withdraw

from the Event at any other time, subject to the following:

4.3.1 If the Participant withdraws 28 days or more before the Event, they will

receive a refund of 100% of the Fee.

If the Participant withdraws between 21 and 28 days before the Event, they

will receive a refund of 75% of the Fee.

If the Participant withdraws between 14 and 21 days before the Event, they

will receive a refund of 50% of the Fee.

If the Participant withdraws between 7 and 14 days before the Event, they

will receive a refund of 25% of the Fee.

4.3.2 If the Participant withdraws less than 7 days before the Event, they will

receive no refund from the Event Organiser but upon request the Event

Organiser may offer a transfer to an alternate, comparable event. Where

authorised, the Participant must pay any additional fee associated with the

increased cost of entry into an alternate category but will not be entitled to

any refund where the fee for entry into the alternate event is less than that

for which the Participant originally registered. The Event Organiser may also

request a reasonable additional fee where necessary to cover any further

administrative or other costs associated with such transfer of Entry.

4.3.3 If the Participant is unable to attend the Event and informs the Event

Organiser of their intention to withdraw 7 days or more before the Event

they can, in lieu of any entitlement to a refund, request the Event Organiser

transfer their Entry to an alternate, comparable event and/or participant.

Where authorised, the Participant must pay any additional fee associated

with the increased cost of entry into an alternate category and/or event but

will not be entitled to any refund where the fee for entry into the alternate

event is less than that for which the Participant originally registered. The

Event Organiser may also request a reasonable additional fee where

necessary to cover any further administrative or other costs associated with

such transfer of Entry. Such transfers are strictly prohibited without prior

authorisation from the Event Organiser and the Participant shall not be

entitled to a refund of the Fee if they are disqualified from the Event as a

result of an infringement of this condition. The Event Organiser reserves the

right to refuse requests to transfer to an alternate, comparable event and/or

participant received less than 7 days before the Event.

4.3.4 Notwithstanding the conditions set out in these clauses 4.3.1, 4.3.2 and 4.3.3,

the notice periods stated for the determination of refund entitlement shall all

be doubled for the following list of premium ‘closed-road’ events:

Run Silverstone Half Marathon, 10K & 5K

The New Swindon Half Marathon

The Rugby Half Marathon

The Maidenhead Half Marathon

The Frome Half Marathon, 10K & 5K

The Surrey Half Marathon

The Guildford 10K

The Weybridge 10K

The Slough Half Marathon

4.4 If the Participant informs the Event Organiser of their intention to withdraw from

the Event through illness, injury or other circumstance (such as by way of illustration

any legally imposed travel and/or participation restrictions), such notice will dictate

any entitlement to a refund or transfer to an alternate event with this clause 4.3.

4.5 The Participant shall not be entitled to change the race category further to

submitting the Entry Form without prior agreement from the Event Organiser.

Where authorised, the Participant must pay any additional fee associated with the

increased cost of entry into an alternate category but will not be entitled to any

refund where the fee for entry into the alternate event is less than that for which the

Participant originally registered. The Event Organiser may also request a reasonable

additional fee where necessary to cover any further administrative or other costs

associated with such transfer of Entry.

4.6 Notice of withdrawal from the Event must be communicated through the online

administration service on the Event website or by providing written notice to the

Event Organiser. Withdrawals WILL NOT be accepted by telephone. The date of

receipt of such notice will dictate any entitlement to a refund or transfer to an

alternate event and/or participant with this clause 4.

4.7 Should places in any category for the Event be oversubscribed, the Event Organiser

reserves the right to either offer the Participant a place in a suitable alternate

category for such Event or withdraw the offer of a place.

4.8 In the event the Event Organiser withdraws the offer of a place to the Participant in

the Event for any reason at any time it will provide the Participant with a full refund

of the Fee, with no further liability whatsoever arising from such withdrawal.

Notwithstanding this clause no refund shall be made where otherwise set out herein

(including for the avoidance of doubt clauses 2.3, 2.4, 2.5, 2.9, 2.12, 2.13, 2.16 and

2.17).

4.9 Where the Event has been promoted as being licensed with the respective

regulatory body and the route is subject to official measurement, the Event

Organiser will make every reasonable effort to offer the route as described. In the

event the Event Organiser is unable to offer the official route due to circumstances

beyond its reasonable control (such as by way of illustration the route being affected

by weather, debris or other hazard or being inaccessible for any other reason

including restrictions or other denial of access imposed by the landowner) or where

an error occurs in the placement or measurement of the course (notwithstanding

the best intentions of the Event Organiser), an unmeasured, approximate revised

route will be accepted by the Participant as an alternative. Where such alterations

invalidate the terms of any event license granted by the respective regulatory body,

any results will be withheld from publication therein and the Participant will not be

entitled to any refund and there shall be no further liability whatsoever arising from

such change.

4.10 The withdrawal policy set out in this clause 4 does not apply to Charity Pledge Place

Participants whose places are the property of the charity.


5. Event Organiser Responsibilities/Liability

5.1 Notwithstanding anything in these Conditions the Event Organiser shall not be liable

to the Participant for any liability in contract, tort (including negligence) or otherwise

for any loss of business, revenue or profits, anticipated savings or wasted

expenditure, loss or damage of or to personal equipment belonging to the

Participant or any indirect or consequential loss or damage whatsoever

(notwithstanding that such loss was within the contemplation of the parties at the

date of submitting the Entry Form) arising out of the Participant taking part in the

Event or any other matter arising under these Conditions, nor for an aggregate

amount greater than the Fee paid by the Participant. Without limiting the foregoing,

the Event Organiser will not be liable for any actions of any spectators or other third

parties unless otherwise set out herein.

5.2 Accordingly the Participant hereby expressly and irrevocably renounces, for

themself, heirs and successors in title the right to any recourse or claims whatsoever

against the Event Organiser, its officers, employees, suppliers and/or sponsors

and/or persons for whom it is answerable (“Associated Parties”) as a result of any

kind of physical, mental or other loss or damage of whatsoever nature (including any

loss of earnings, profits, or pain and suffering) suffered by the Participant, directly or

indirectly, or by their family or by any dependents and caused by an event in any way

relating to the Participant’s participation in Event, and the Participant hereby

undertakes, for themself, heirs and successors in title to indemnify and hold

harmless the Event Organiser, and the Associated Parties for any costs and/or

amount which they or any of them may be required to pay as a result of any

recourse or claim aforesaid by whomsoever made. The Participant also agrees to

indemnify the Event Organiser and the Associated Parties for any claim, actions,

liabilities or losses resulting from any breach of the Participant’s declarations above

and/or the Participant’s negligent acts or omissions and/or wilful misconduct.

5.3 Nothing in these Conditions shall exclude or limit the liability of the Event Organiser:

5.3.1 for death or personal injury caused by the Event Organiser's negligence; or

5.3.2 for fraud or fraudulent misrepresentation; or

5.3.3 for any matter which it would be illegal for the Event Organiser to exclude or

attempt to exclude liability.

5.4 This clause 5 shall be read and construed and shall have effect subject to any

limitation imposed by any applicable law.


6. Publicity and Results

6.1 The Participant irrevocably consents to:

6.1.1 their appearance in the Event being photographed, filmed, recorded,

incorporated and exploited in whole or in part in any publication, television

program, film, video or broadcast of whatever nature by all means and in all

media and formats now or invented after the date of these Conditions; and

6.1.2 the use and reproduction of the Participant's name, likeness, appearance and

photographs, films and recordings by all means and in all media for the

purpose of advertising, publicity and otherwise in relation to the exploitation

of the Event (and future events) and/or the promotion of the Event (and

future events) and the commercial rights relating to the Event (and future

events) provided that such use does not imply direct endorsement by the

Participant of any official sponsor or supplier of the Event.

6.2 Any film, photographs (by camera or mobile phone), or any other recording of

moving or still picture, and all intellectual property in connection therewith

(including but not limited to copyright) shall remain the property of the Event

Organiser, and where such intellectual property does not automatically vest in the

Event Organiser, these Conditions shall constitute a legally binding assignment

thereof and/or the Participant shall sign all reasonable documentation required to

give affect thereto. Accordingly, any such recording shall not be used other than for

private use without the Event Organiser’s prior written consent.

6.3 The Event Organiser or any company contracted to provide a result timing service on

their behalf will use best endeavours to provide an Event finish time for the

Participant. However, it cannot be held responsible for any computer result

anomalies or technical malfunctions that prevent the recording of an accurate result

and/or time for the Participant, nor will its failure to do so entitle the Participant to

any refund or further liability whatsoever arising therein.

6.4 Events results remain provisional until final verification has taken place. The Event

Organiser or any company contracted to provide a result timing service on their

behalf will not be responsible for the retraction of any gift, place, prize or other offer

withdrawn from the Participant by any other party in the case that a result is altered

for any reasonable reason in line with the rules of competition.

6.5 The Participant consents that the Event Organiser and/or any affiliated results

provider may publish their personal information as part of the Event results and may

also pass such information to the governing body or any affiliated organisation for

the purpose of insurance, licensing or for publishing results either for the Event

alone or combined with/compared to other events. Results may include name,

gender, club affiliation, time and age category.


7. General

7.1 These Conditions (and the documents referred to in them) constitute the entire

agreement and understanding of the parties and supersede any previous agreement

between the parties relating to the Event. The Participant acknowledges and agrees

that in submitting the Entry Form (and the documents referred to in it) it does not

rely on, and shall have no remedy in respect of, any statement, representation,

warranty, understanding, promise or assurance (whether negligently or innocently

made) of any person (whether party to these Conditions or not) other than as

expressly set out in these Conditions.

7.2 Nothing in these Conditions shall constitute or be deemed to constitute a

partnership between the parties hereto or constitute or be deemed to constitute

either party as agent of the other for any purpose whatsoever and neither party shall

have authority or power to bind the other or to contract in the name of the other in

any way or for any purpose.

7.3 No waiver by either party of a breach or a default hereunder shall be effective unless

in writing and signed by both parties and any such waiver shall not be deemed to be

a waiver of any subsequent breach or default of the same or similar nature.

7.4 To the extent permitted by law all provisions of these Conditions shall be severable,

and no provision shall be affected by the invalidity or unenforceability of any other

provision with the remaining provisions if necessary, being so amended as shall be

necessary to give effect to the spirit of these Conditions so far as possible.

7.5 These Conditions shall be interpreted in accordance with the laws of England and

Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction

of the English Courts.

By entering this event you confirm that you have read, understood and agree to the following terms and conditions, which is the basis of your relationship with Total Motion Events Ltd.

We strongly advise participants to consult their doctor before undertaking any form of exercise. You are responsible for ensuring that you, your team members and any children taking part in the challenge are physically fit enough and able to participate.

Your participation in this event is at your own risk. Our charity or corporate partners nor Total Motion Events Ltd shall be liable for any direct or indirect loss or damage howsoever caused to you, any child participant or to any personal property in connection with this event other than for death or personal injury caused by our negligence.


Event cancellation

This event will only be cancelled or postponed due to unforeseen and unavoidable circumstances. In such an eventuality all participants will be notified by email as soon as possible. If in the unlikely event we have to cancel this event, then we will refund your Registration fee to you.


Discount code

There may be a limited period for availability of discounted places as advertised from time to time.

The organiser reserves the right to terminate, extend or renew the discount offers at any point.


Children

Any children taking part in this event must be accompanied by a parent/guardian at all times.

If you are entering any child/children as participants then you hereby confirm that you are the parent/guardian of that child/children.


Race numbers

For safety reasons and for the identification by medical staff race numbers cannot be transferred, resold or swapped.

You are responsible for ensuring your emergency contact details and those of any children accompanying you are written on the inside of your/their race number.


British Triathlon Federation

Please note for London Region Triathlon Club members this is also a London Senior League event. See conditions on the Triathlon England (London) web site. We, Total Motion Events, will pass your race results, including your BTF 5 year age group to the league organisers only for scoring purposes. These will be published on the TE web site with a race report, including winners, on that site in due course


Identification

You must bring photographic identity on the day; this can be a photo card driving license or passport. For children aged 14 years and over, please bring confirmation of identity on the day, which can be a birth certificate, passport, NHS medical card or current child benefit letter.

Participants without this identification may not be allowed to participate.


Clothing

Please make sure you are wearing suitable clothing and footwear to undertake this event. If a participant is not wearing clothing or footwear, which we deem suitable on safety grounds, then they may be refused access to this event.


Personal property

Please do not bring anything valuable to this event. All bags and loose items have to be left at the owners risk even if there is a bag drop/transition area.


Refused Entry

The organisers reserve the right to refuse someone access to this event. Examples of reasons include but are not restricted to; misuse of alcohol or other substances, sight of an injury which would make it unsafe for the participant to compete.


Use of photos or film

By entering and registering for the event you give permission for the free use of your name, voice or picture in any photo images or video footage broadcast, telecast, advertising, promotion or other account of this event by us or our charity and corporate partners in any future fundraising or publicity materials including national and regional press and on any of our website(s) as well as on associated social media accounts. In addition you are made aware that there is a possibility of footage taken from drones overhead and you hereby acknowledge and agree to their presence within CAA guidelines.


Parental Consent for use of photos or film

Parents/guardians with parental responsibility who are entering and registering their child/children in the event hereby give permission in relation to any photo images or video footage taken on the day of their child/children named in the registration form, for the free use of their name, voice or picture in any photo images or video footage broadcast, telecast, advertising, promotion or other account of this event by us or our charity and corporate partners in any future fundraising or publicity materials including national and regional press and on any of our website(s) as well as on social media accounts.

If you do not want any photos or video footage taken of you or your child/children at the event, or would like to discuss further please let us know as soon as possible by contacting the event organiser at matt@totalmotionevents.co.uk


Food & Drink

For safety reasons food or drink may not be allowed in certain event areas. For example on stairwells during a stair climb.


Data Protection

We may like to contact you from time to time with updates about the work of our charity or corporate partners and Total Motion Events. By entering this event, you confirm you are happy for our charity or corporate partners or us to contact you by e-mail, post or telephone.

In some events whereby you are entering to race on behalf of a given charity we reserve the right to forward your information to that charity so that they may contact you by e-mail, post or telephone.

If you do not want to receive communications from our charity or corporate partners/us or wish to discuss audiovisual material please email us at matt@totalmotionevents.co.uk


Right to cancel

You have the right to cancel your entry within 14 days of registration. The cancellation period will expire after 14 days from the day of registration.

To exercise the right to cancel you must inform Total Motion Events by email to matt@totalmotionevents.co.uk of your decision to cancel your entry by a clear statement.

The right to cancel may be lost if the event commences prior to expiry of the cancellation period.

If you exercise the right to cancel your entry we will reimburse to you the Registration fee received from you. We will make the reimbursement without undue delay, and not later than 14 days after the day on which we are informed about your decision to cancel your entry. You will not incur any fees as a result of the reimbursement.

The Organisers Total Motion Events Ltd

Any questions or issues arising from this event should be sent to the Participation Events team by email matt@totalmotionevents.co.uk


Jurisdiction

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales and you agree to submit to the exclusive jurisdiction of the English courts.